Learn what farm record keeping you should be doing and why, including income tax returns, monitoring progress, and more. Record-keeping refers to keeping, filing, categorizing and maintaining farm financial and production information. Record-keeping can be. As they start their farms, beginning fruit and vegetable growers will: – Understand the reasons to keep good records. – Be aware of the types of records need to.


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In this post, we give farmers reasons to be very particular about records keeping. A requirement for support by lenders, agencies, etc.

farm record keeping Lenders, government agencies, insurance companies and many other bodies demand good records before providing help to farmers. Extension Agents of Agricultural Agencies sometimes require good records kept by farm record keeping to be able to give them good technical advice on their farms.

Records keeping provides valuable information on the methods that work and why others did not. In budgeting, the farmer can better predict price changes of inputs and produce from expenditure and sales records kept from previous seasons.

The farmer can determine how much is required for farm expansion from good farm records. Accurate records and resulting analyses help farmers make financial and production decisions, comply with tax laws and other governmental regulations and support loan applications. Traditional hand record-keeping systems continue to work well for many farmers.

Farm Record Keeping | CropWatch

Computerized record-keeping and analysis programs have been accepted and used by a farm record keeping of farmers also. Developing and using a farm record-keeping system will allow the farm manager to make more informed decisions affecting the profitability of the farm.

Contact your local Agricultural Extension office for more information. Appendix Defining The Terms Balance Sheet - Also known as the financial statement or statement of net worth, the balance sheet provides an overall financial snapshot of the farm business on a specific date.

It lists all of the assets property and liabilities loans of the business as of the balance sheet date. Income and expense records are not needed for the balance sheet. A value for each asset and the outstanding balance for each liability is given in the balance sheet.

Ideally, the balance sheet should separate assets and farm record keeping into current less than one year of lifeintermediate one to seven years of life and longterm longer than seven years of life, mainly buildings and land categories and should list cost original cost less depreciation and market value current expected sale price for each.

Cash Accounting System - Cash accounting systems list income and expense items in a general ledger framework. Individual income and expense accounts are not used or reconciled.


Enterprise analysis can be achieved, however, and inventory adjustments allow farm record keeping accurate calculations of an accrual income statement. For accuracy, reconciling records back to a bank statements is important. Double-Entry Accounting System - Double-entry accounting contains individual income and expense chart of accounts.

Farm Record Keeping

It refers to evaluating farm records to enable the farmer to make informed decisions based on farm performance actual or projected. Financial records farm record keeping mainly money or the financial dealings of the farm. Product sales, operating expenses, equipment purchases, accounts payable, accounts receivable, inventories, depreciation records, and price information all fall into financial records category.

On the other hand, production records refer to quantities of inputs seeds, fertilisers, pesticides and the cost of artificial farm record keeping.


Production records include things such as farm record keeping yields, plant populations, calves born, litres of milk produced, weaning weights and death loss. Keeping and analysing accurate production records are important and essential aspects of farm management.

Both production and financial records are critical to the efficient management of farm record keeping farm business. Keep all sales receipts in one folder, expense receipts in another, maintain a capital asset depreciation log, and you may have additional folders for farm yield or other data important to the year.

Importance of Farm Records Keeping for Good and Efficient Farm Management

The advantage of this system is that it is simple and easy to do. The disadvantage is that the data is not well organized so when you need farm information you often have to sort through piles of paper and do all computations by hand. Cornell Farm Account Book Cornell and many accounting services have pre-formatted account books with categories common to agriculture and additional areas for farm record keeping and capital asset data.

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